Formerly the Grand Rapids Area Coalition to End Homelessness

2026 Point-in-Time count data is now available!

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HMIS Resources

Self-serve tools and documentation for partner agencies using the Homeless Management Information System (HMIS) day to day. New to HMIS or explaining it to someone else? Start with a quick overview.

What is HMIS?

Local Data Quality & Sharing Plans

Documentation and training materials for HMIS users, from onboarding to advanced reporting.

Data Quality Monitoring Plan

How the CoC reviews and reports on HMIS data quality, including the monitoring schedule and who is responsible at each level.

Data Quality Plan

The CoC’s benchmarks for how timely, complete, and accurate agency data in HMIS needs to be.

HMIS Release of Information and Sharing Plan

The client release form explaining what information HMIS collects, which agencies can see it, and the rights clients have over their own record.

QSOBAA Policy

The policy governing how agencies join the HMIS data sharing agreement and what they commit to, from Housing First principles to Coordinated Entry participation.

New HMIS User Information

The data standards that keep the system’s numbers trustworthy, plus the forms partner staff need for day-to-day entry.

HMIS New User Training

Online training for new HMIS users, hosted on Michigan’s statewide HMIS learning portal.

MSHMIS User Policy and Agreement

The user policy, responsibilities, and code of ethics every MSHMIS user reads and signs before getting system access.

MSHMIS Workflows

MCAH (Michigan Coalition Against Homelessness) is our Statewide HMIS Lead Agency. You can access the library of HMIS Workflows and Resources here.

Coordinated Entry Assessment Workflow and Script

Step by step script and HMIS entry guide for agency staff completing Coordinated Entry assessments with Category 1 and 4 participants.

3.917 Data Entry Helper

Flowcharts that walk intake and data entry staff through the 3.917 questions, including how to determine a client’s approximate date homelessness started.

Access & Support

Need HMIS access for a new staff member, or running into a problem with the system? The HMIS team handles both. Email them directly or send a note through the contact form and it will get routed.